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4 Tendering Tips

by | May 14, 2015 | Tenders

Are You Tired Of Not Winning Tenders?

To win that tender, never cut corners in the application process!  Complying with tender regulations is absolutely necessary as non-compliance can lead to disqualification. In this article we cover our top 4 tendering tips to help you win your next tender.

Here are some practical tendering tips to help you win a tender and steer clear of non-compliance with industry standards:

1. Plan in Advance

It is important that you plan your application process carefully and well in advance, to avoid missing great opportunities.  In some municipal districts businesses are considered as service providers only after they have been registered on the database of suppliers. So this is a step every company in the construction industry should be mindful of upon embarking on government tenders. This is the most important of our tendering tips.

Tendering Tips, Get Our Top 4 Tendering Tips for Contractors | CivilSure

2. Maximize Your Tender Points

In your tender application it is vital that you maximize your tender points for the evaluation process.   Always remember the five pillars upon which tendering is based on:

  • Value for money
  • Open and Effective Competition
  • Ethics and Fair Dealing
  • Accountability and Reporting
  • Equity

Incorporating these pillars in your business practice will certainly benefit your company in the evaluation process.

Allocation of points will depend on various factors including:

  • The project management team
  • BEE status
  • Past experience
  • Location
  • Price
  • Submissions of examples

It is always a good idea to look at these factors and take the necessary steps to improve your preference points. Other points of strategy you can use to secure a higher tender score are joint ventures, low pricing and appointing new staff.

Another important aspect to bear in mind is that the evaluation committee will not always solely base their decision to award a tender on the company with the highest score or lowest price.  Therefore it is essential to have a presentable and simplified compilation of application documents.

3. Get Your Documentation Right

Although preparing documentation for your application can be quite time-consuming, it is a crucial step that must be done properly and all information included in your documents must be verifiable.  Documents which you will need to submit for your application include:

  • Completed bid proposal form
  • Standard Bidding Documents
  • Valid tax clearance certificate issued by SARS
  • Any other documents required for your application

4. Comply with Regulations

In order for you to win a tender it is a necessity to comply with basic tender regulations.  ACHASM (Association of Construction Health and Safety Management) is a regulatory body which represents companies that assists contractors in terms of compliance with industry standards, inter alia. Companies registered with the ACHASM provide specialist services including Safety, Health, Environmental and Quality Risk Management.  To find out which companies can assist you best with compliance with tender regulations click here.

Business as usual comes with a lot of red tape- it is inevitable.  But there are ways to simplify it without losing its essence.  With tender applications it is important to keep it simple but interesting and informative.  And don’t forget to raise those points.

To get a Contractors All Risk Quote click here.



Determining The Value Of Your Plant

To determine the value of construction plant we investigate Market Value, Fair Market Value, Replacement Cost, Replacement Value & Actual Cash Value

What is not covered by a Contractors All Risk Policy?

The main part of the Contractors All Risks insurance is the Contract Works section which provides cover for the property being worked on (e.g. new house, etc.). But it’s important to be aware of what’s not covered by a contractors all risk policy, these are just a few examples:

What is Plant All Risk Insurance?

Your onsite machinery (plant) is vulnerable to a number of problems such as breakdowns, vandalism and theft. Missing a project deadline can be bad news for your bottom line as well as your reputation. Plant All Risk Insurance covers you for loss of, or damage to, construction plant and equipment whilst in storage, transit, on the contract site or being use as a tool of trade.

Help! What construction insurance do I need?

Understandably this can be a challenge as there is a myriad of cover available in the construction insurance landscape.

Let’s quickly unpack 5 Construction Insurance options for you.

What’s the difference between a Performance Bond and a Performance Guarantee?

The term Performance Bond is often misleading, which can leave contractors confused about the difference between a performance bond and a performance guarantee. Most construction Performance Bonds are actually Guarantees. Bonds and Guarantees are related but are different. The right to claim under a Guarantee is linked to non-performance of the underlying contract. Under a Bond, the bank usually pays on demand regardless of the underlying contract.

When is a Performance Guarantee called on?

Building Contractors often ask us the question: When is a Performance Guarantee called on? When your company starts bidding on projects for cities, provinces or municipalities, you’ll be expected to provide assurance that you can meet the obligations detailed in the Contract.

This assurance comes in the form of a Performance Guarantee. Basically, what happens is that a surety company (an insurer or bank), for a certain fee, steps in and guarantees your performance. Surety companies don’t work directly with Contractors. Instead, they partner with brokerages like us.

Plant All Risk Advice

“PAR” stands for Plant All Risks, and is a section of insurance cover that is intended to cover all types of construction plant i.e. mobile yellow metal plant such as Graders, TLB’s, Excavators and / or non-mobile construction equipment such as scaffolding, generators and small tools. These are typically used on construction and civil engineering projects ranging from residential to commercial to large infrastructure projects. A PAR policy will cover risks that are fortuitous working accidents/ sudden and unforeseen losses or damages…

Don’t drop the wrecking ball now

As a responsible construction company owner, you know the importance of insuring your plant and making sure that your other necessary policies are in place with CivilSure. But did you know that the number of instances of – and the size of – liability claims litigation is higher than ever, and climbing?

What is ‘Practical Completion’?

Practical Completion doesn’t mean the Contractor has finished the Works in every detail. It means the Works are sufficiently complete to be safely used by the Employer for the purpose he intended. The Contractor may still complete minor items and fix defects after Practical Completion, as long as the Employer isn’t inconvenienced.

Bank Guarantee to Fuel Guarantee

A Fuel Guarantee is security against payment default by the Retailer for fuel delivered by a Fuel Company. The Guarantee covers fuel, lubricant, rent & more

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