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4 Tendering Tips

by | May 14, 2015 | Tenders

Are You Tired Of Not Winning Tenders?

To win that tender, never cut corners in the application process!  Complying with tender regulations is absolutely necessary as non-compliance can lead to disqualification. In this article we cover our top 4 tendering tips to help you win your next tender.

Here are some practical tendering tips to help you win a tender and steer clear of non-compliance with industry standards:

1. Plan in Advance

It is important that you plan your application process carefully and well in advance, to avoid missing great opportunities.  In some municipal districts businesses are considered as service providers only after they have been registered on the database of suppliers. So this is a step every company in the construction industry should be mindful of upon embarking on government tenders. This is the most important of our tendering tips.

Tendering Tips, Get Our Top 4 Tendering Tips for Contractors | CivilSure

2. Maximize Your Tender Points

In your tender application it is vital that you maximize your tender points for the evaluation process.   Always remember the five pillars upon which tendering is based on:

  • Value for money
  • Open and Effective Competition
  • Ethics and Fair Dealing
  • Accountability and Reporting
  • Equity

Incorporating these pillars in your business practice will certainly benefit your company in the evaluation process.

Allocation of points will depend on various factors including:

  • The project management team
  • BEE status
  • Past experience
  • Location
  • Price
  • Submissions of examples

It is always a good idea to look at these factors and take the necessary steps to improve your preference points. Other points of strategy you can use to secure a higher tender score are joint ventures, low pricing and appointing new staff.

Another important aspect to bear in mind is that the evaluation committee will not always solely base their decision to award a tender on the company with the highest score or lowest price.  Therefore it is essential to have a presentable and simplified compilation of application documents.

3. Get Your Documentation Right

Although preparing documentation for your application can be quite time-consuming, it is a crucial step that must be done properly and all information included in your documents must be verifiable.  Documents which you will need to submit for your application include:

  • Completed bid proposal form
  • Standard Bidding Documents
  • Valid tax clearance certificate issued by SARS
  • Any other documents required for your application

4. Comply with Regulations

In order for you to win a tender it is a necessity to comply with basic tender regulations.  ACHASM (Association of Construction Health and Safety Management) is a regulatory body which represents companies that assists contractors in terms of compliance with industry standards, inter alia. Companies registered with the ACHASM provide specialist services including Safety, Health, Environmental and Quality Risk Management.  To find out which companies can assist you best with compliance with tender regulations click here.

Business as usual comes with a lot of red tape- it is inevitable.  But there are ways to simplify it without losing its essence.  With tender applications it is important to keep it simple but interesting and informative.  And don’t forget to raise those points.

To get a Contractors All Risk Quote click here.

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